Employment Type: Full Time
Location: Tanzania, Tabora
Deadline for submission: February 20 2023
About us
At Nutrition International, we make a difference, because nutrition is the difference.
Woven into the very fabric of our approach is the passion and drive of our global team of over 400 people, working in 13 offices across 11 countries with one common goal: transforming the lives of people who need it most through improved nutrition.
If you are a motivated and passionate individual who shares our conviction that a better world is possible through improved nutrition, wants to leave the world a little better than they found it, and is looking to be part of a global team with a clear vision, we want to hear from you. Please consider applying for the position below.
Know our team
Nutrition International’s Program Operations Unit is responsible for ensuring the efficient and effective delivery of Nutrition International’s core program interventions including program development, design, planning, implementation, monitoring and reporting, and grant management, including setting annual operational planning, budgeting, and review processes. The unit comprises a global team of professionals located in our 10 core countries across Asia, Africa and our headquarters in Ottawa, Canada. Nutrition International is seeking applications for Program Assistant, BRIGHT Project to be based in Tanzania Tabora.
About you
You will have a Bachelor’s degree in Business Administration or related fields from a recognized University or an acceptable combination of education and experience.
At least 5 year’s work experience working in a similar position and at least 3 year’s experience working in program management environment. Solid knowledge and experience Microsoft Office and Database will be a significant advantage.
Skills on excellent interpersonal skills, flexibility, competent IT skills especially Microsoft office/excel, good presentation skills, excellent team working skills, integrity, and ability to work in a multicultural environment.
Fluent in written and spoken English and Swahili.
About the role
In this role you will be:
Assist Program Officers in preparing all necessary documentation related to program activities, in line with Program Finance Processes and Procedures manual, including grant agreements, contracts, purchase orders, Travel Letters, budget reallocations, project extensions and/or supplements, project completion reports, and the regular project completion reports and project summaries.
Assist NI program staff with the management and tracking of program budgets, milestones, reports so as to ensure that all obligations are met by the recipient and NI.
Undertake day-to-day project administrative responsibilities such as determining funds available to project, preparing project estimated costs in consultation with the Senior Program Officer.
Monitor project budget expenditure and alert NI program staff, as required.
In consultation with NI program staff, liaise with grantee on the submission of technical and financial reports and ensure obligations are met by both the grantee and NI.
Assist in administering the consultancy assignments including preparation of contracts, cheque requisitions, checking invoices, preparing payments, timely submission of reports and other follow-up action.
Take appropriate actions, in the absence of NI program staff, to follow up with projects issues, such as answering stakeholders’ questions, representing them at routine meetings, and debrief them upon their return.
Collect data and statistics from websites for projects when requested by program staff.
Assist NI program staff in the updating of the Contract Database.
Coordinate and arrange travel itineraries, flights, accommodation, airport transport, visas, travel authorizations, documentation folders and prepare expense statements for program officers, consultants as well as program specific workshop participants and visitors.
Assist with the organization and logistics for program meetings and workshops.
Complete expense claims reports for program staff.
Provide general office administrative services to program staff, such as fax, scanning, printing, photocopying and filing.
Other duties and responsibilities as required.
What we offer
A competitive market pay, health and dental benefits and pension plan, flexible work hours, work from home, four weeks of vacation (plus public holidays) and support for learning and development opportunities. We offer a collaborative and engaging work environment. Read more to know more about us Top Employers of National Capital Region 2020.
Selected candidates must have current legal entitlement to work in Tanzania. We thank you for your interest, however only those selected for an interview will b